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Community Rentals

Located on the shore of Sasamat Lake in Belcarra Regional Park, Sasamat Outdoor Centre is an ideal location for a variety of community activities. Open year round, and available for private rental much of the year, mid-week and weekend rentals offer use of the facility, meals and accommodation. 

  • Conferences and seminars
  • Business meetings and corporate retreats
  • Family reunions
  • Club retreats 
  • School field trips
  • Youth and community group camps and events
  • Canoe lessons and outdoor education programs

Full catering is provided from Sasamat's kitchen, including coffee, tea and snacks.  Choose your meals from our menus - vegetarian and special diet options are available.  

Please note:

* Due to health and safety concerns, groups are NOT permitted to bring in their own food, with the exception of pre-packaged snacks such as potato chips or individually wrapped snack bars.  

** Sasamat Outdoor Centre is a pet-free site. 

*** Sasamat Outdoor Centre is a charitable organization, providing outdoor programs to children, youth and families. Please be aware that to prepare for programs, staff and program participants may occasionally be on site during your rental. We will always do our best to ensure these groups do not interfere with your rental activities, and are grateful for your support of our community work.

**** Please review our Alcohol Policies for rental groups.

 Activities:

Sasamat's instructors are available to compliment your rental with activity instruction.  Popular activities include: canoeing, kayaking, swimming at our private beach and dock, nature studies, low ropes course, campfires, tidal studies (at nearby Belcarra Beach), wide and survival games, compass courses, hiking, wood chopping, fire building and outdoor cooking.
 
Our outdoor climbing wall and vertical playground are available with trained instructors to facilitate your group's experience on our 40ft high, professional climbing wall and vertical playground. 
 
Our high ropes team challenges are available with trained instructors to facilitate your group's experience as you maneuver amongst the hemlocks on elements such as the aerial trust dive, team balance, rickety bridge, team all aboard, dangle-a-maze and flying squirrel. Please note you may require 2 of our instructors to run this activity.
 
Call the office for availability.
  • Canoeing or Kayaking, including a Lifeguard - $50/hr - 4 hours minimum
  • Lifeguard only for non-boating water activities - $40.00 per hour - 4 hours minimum
  • High Ropes/Climbing Wall Instruction - $50/hr - 4 hours minimum 
  • Other Activity Instruction - $35/hr - 4 hours minimum
 
Please Note:
* For safety reasons, climbing activities require 2 staff.
** Groups wishing to swim and canoe/kayak at the same time require 2 Lifeguards. The ratio of individuals to lifeguards is 20:1.
*** Groups choosing to swim without our certified Lifeguard do so entirely at their own risk.

Group Guest Guide
Please download a copy of our Guest Group Guide for information on the terms and conditions of the use of our facility.   



2016 Community Group Fees:  

  • The Base Rate is the minimum fee for the rental period, regardless of group size, and varies with the season.
  • Activity fees are in addition to the Base Rate.
  • Program activities are subject to staff availability.
  • Day visitors during overnight camp visits - $35 including one meal, $45.00 including two meals, $60.00 including three meals.
Day Trips - Apply Monday to Friday only

Standard Day Trip - Includes lunch (9:00 a.m. - 4:00 p.m.)

September, October - Daily Base Rate - $1,815.00includes site rental and lunch for up to 40 persons. Additional persons $40.00 each  
 
April, May and June – Daily Base Rate - $2,607.00 – includes site rental and lunch for up to 55 persons. Additional persons $42.00 each
 
November through March – Daily Base Rate - $1,254.00 – includes site rental and lunch for up to 30 persons. Additional persons  $37.00 each

 

Extended Day Trip  - Includes lunch and dinner (9:00 a.m. – 7:00 p.m.)

September, October –  Daily Base Rate - $2,266 – includes site rental lunch and dinner for up to 40 persons. Additional persons $52.00 each

April, May and June - Daily Base Rate – $3,146 - includes site rental, lunch and dinner for up to 55 persons. Additional persons $52.00 each

November through March – Daily Base Rate - $1,586– includes site rental, lunch and dinner for up to 30 persons. Additional persons $48.00 each 

 

Weekday Overnight Trips Includes dinner on day of arrival, lunch on day of departure and all meals in between.

September, October

1 night, 2 days - $4,671 Base Rate - includes site rental and 3 meals for up to 40 persons. Additional persons $112.00 each

2 nights, 3 days – $6,613 Base Rate includes site rental and 6 meals for up to 40 persons. Additional persons $160.00 each

3 nights, 4 days - $8,522 Base Rate - includes site rental and 9 meals for up to 40 persons. Additional persons $208.00 each

4 nights, 5 days – $10,385 Base Rate - includes site rental and 12 meals for up to 40 persons. Additional persons $255.00 each

 

April, May and June

1 night, 2 days - $6,728 Base Rate - includes site rental and 3 meals for up to 55 persons. Additional persons $117.00 each

2 nights, 3 days - $9,705 Base Rate – includes site rental and 6 meals for up to 55 persons. Additional persons $171.00 each

3 nights, 4 days  - $12,996 Base Rate – includes site rental and 9 meals for up to 55 persons. Additional persons $231.00 each 

4 nights, 5 days - $15,141 Base Rate – includes site rental and 12 meals for up to 55 persons. Additional persons $270.00 each

 

November to March 

1 night, 2 days – $2,919 Base Rate includes site rental and 3 meals for up to 30 persons. Additional persons $92.00 each

2 nights, 3 days – $4,221 Base Rate includes site rental and 6 meals for up to 30 persons. Additional persons $136.00 each

3 nights, 4 days - $5,355 Base Rate  - includes site rental and 9 meals for up to 30 persons. Additional persons $174.00 each

4 nights, 5 days - $6,657 Base Rate - includes site rental and 12 meals for up to 30 persons. Additional persons $217.00 each      

 
 
Weekend Trips
 
Standard Weekend - includes site rental and 5 meals (Friday 4:00 p.m. to Sunday 4:00 p.m.)
 
April through September - Base Rate - $7,344 - includes site rental and 5 meals for up to 55 persons. Additional persons $129.00
 
October through March - Base Rate - $4,676 - includes site rental and 5 meals for up to 40 persons. Additional persons $112.00
 
 
Long Weekend - includes site rental and 8 meals (Friday 4:00 p.m. to Monday 4:00 p.m.) 
 
April through September - Base Rate - $10,400 - includes site rental and 8 meals for up to 55 persons. Additional persons $184.00 each
 
October throughout March - Base Rate - $6,800 - includes site rental and 8 meals for up to 40 persons. Additional persons $165.00 each
 
 

What to bring:

  • complete changes of clothing
  • an extra sweater and warm jacket
  • pyjamas
  • 2 pairs of shoes or boots (only sandals with a strap around the heel will be permitted)
  • bathing suit and towel (weather depending)
  • baseball or sun hat
  • rain jacket and pants (even on predicted sunny days)
  • sun screen with UV protection (not suntan lotion)
  • pillow and sleeping bag or three blankets
  • flashlight
  • personal toiletries, wash cloth, toothbrush, soap, shampoo etc
  • duffel bag or suitcase

Note: If the child's name is on their clothes it will improve the chance of the clothes returning home after camp.

What not to bring:

  • expensive games or toys
  • knives
  • "junk food"
  • radios or IPods/cell phones etc.
  • money - there is no where to spend it
  • matches or lighters

Rental Terms:

A 10% non-refundable deposit of your estimated total invoice is required to confirm your booking.  Your booking will not be confirmed until we receive a signed contract and deposit which is due in accordance with the provisions of your quote.

Unless otherwise indicated on your Work Order, in addition to the initial 10% deposit, groups will pay 30% of the total estimated invoice 60 days prior to arrival and a further 30% of total estimated invoice 30 days prior to arrival.  Any outstanding balance is due on or before arrival.

If booking within 90 days of arrival date, 70% of the estimated Invoice is required upon booking.  The balance is due on or before arrival.
 

Cancellation Policy:

Groups cancelling with less than 90 days notice will owe the full amount contracted, unless we are able to rent the time period to another group.

Sasamat Outdoor Centre may cancel your contract and reservation and retain all deposits when the payments contracted and scheduled are not received as scheduled.  Notice will be provided to the e-mail address you have provided.